Lead Legal Assistant
This Jobot Job is hosted by: Jake Vogel Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $70,000 - $80,000 per year A bit about us: Our firm handles every case with integrity. The positive results we bring to our clients do not happen behind closed doors—they happen through wholehearted advocacy and insightful guidance to ensure our clients’ best interests and reduce potential risk. Our team always goes the extra mile when handling cases, with 24/7 communication, tapping into each attorney’s specialized expertise to ensure successful results. This allows us to thoroughly meet our clients’ needs. Not only have our attorneys gained and developed a vast knowledge base over the years, but our firm has also established and nurtured long-standing client relationships. Why join us? Competitive health insurance – Includes medical, dental, and vision coverage. Retirement savings plan – 401(k)-style plan to support long-term financial planning. Paid time off/vacation policy – Generous vacation and holiday leave to support work–life balance. Stocked kitchen & coffee – Free snacks, beverages, and daily coffee available in the office. Friday breakfast – Regular catered breakfasts to foster camaraderie. Collaborative, supportive culture – Team-oriented workplace with peer support, mentorship, and a collegial atmosphere. Strong job security & advancement prospects – High employee satisfaction regarding stability, growth opportunities, and benefits. Ratings include 4.5/5 for pay & benefits and work–life balance. Job Details We are seeking an experienced and highly organized Medical Malpractice Legal Assistant to support attorneys handling complex medical malpractice and healthcare-related litigation matters in our Coral Gables office. This position is ideal for a detail-oriented legal professional who thrives in a fast-paced, litigation-focused environment. Key Responsibilities: Provide comprehensive administrative and litigation support to attorneys handling medical malpractice matters Draft, revise, and proofread pleadings, motions, discovery requests and responses, subpoenas, and legal correspondence Assist with all aspects of case management, including maintaining electronic and physical case files Coordinate and manage court filings (state and federal), including e-filing and docket management Track and calendar critical deadlines, hearings, depositions, mediations, and trials Request, organize, summarize, and manage medical records, billing records, and expert materials Communicate professionally with clients, medical providers, experts, court personnel, and opposing counsel Assist with trial preparation, including exhibit lists, trial notebooks, subpoenas, and logistics Support attorneys with compliance filings, expert disclosures, and discovery tracking Qualifications: 3 years of experience as a legal assistant or litigation assistant, with medical malpractice experience required Working knowledge of Florida civil procedure, court rules, and litigation deadlines Experience handling medical records, HIPAA authorizations, and medical chronologies Proficiency in Microsoft Office (Word, Outlook, Excel); experience with litigation and document management systems preferred Strong organizational skills with exceptional attention to detail Ability to manage multiple cases and priorities in a deadline-driven environment Excellent written and verbal communication skills Professional demeanor and strong commitment to client service and confidentiality Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. 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