Accounts Payable Specialist
Accounts Payable Specialist Industry: Manufacturing & Distribution Employment Type: Full-Time Compensation: $24- $29/hour Position Overview We are seeking an experienced Accounts Payable Specialist to support high‑volume invoice processing in a manufacturing and distribution environment. This role requires strong attention to detail, excellent organizational skills, and solid experience with 3‑way PO matching workflows (PO → Receiving → Invoice). The ideal candidate thrives in a fast‑paced setting, works well with cross-functional teams, and ensures accuracy and timeliness in all AP activities. Key Responsibilities Invoice Processing & 3‑Way Matching Review, validate, and enter vendor invoices using 3‑way PO matching to ensure alignment between purchase orders, receiving documents, and invoices. Research and resolve discrepancies related to pricing, quantities, freight charges, or missing documentation. Communicate with purchasing, receiving, and warehouse teams to reconcile mismatches and maintain accurate records. Accounts Payable Operations Process a high volume of invoices and maintain timely approval workflows. Prepare and process weekly check runs, ACH payments, and wire transfers. Maintain vendor accounts, including updating information and responding to inquiries. Reconcile vendor statements and resolve outstanding balances or credits. Ensure proper GL coding and adherence to company policies. Compliance & Documentation Maintain accurate, organized electronic and physical AP files according to company procedures. Support month‑end closing with AP accruals and reporting as needed. Assist with internal and external audits by providing supporting documentation. Cross-Functional Collaboration Work closely with procurement, inventory, production, and warehouse teams to ensure accuracy of POs, receipts, and invoice data. Build positive vendor relationships and provide timely responses to payment inquiries. Qualifications 2–4 years of Accounts Payable experience, ideally in manufacturing, distribution, or supply chain environments. Strong proficiency in 3‑way PO matching required. Experience with ERP systems (SAP, Oracle, NetSuite, Microsoft Dynamics, Epicor, or similar). Strong Excel skills and comfort working with high volumes of data. Excellent attention to detail with a commitment to accuracy. Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Strong communication skills and the ability to collaborate across departments. Preferred Skills Familiarity with freight, inventory, and material-related cost structures. Understanding of manufacturing workflows and receiving/warehouse operations. Experience handling vendor disputes, credits, and inventory purchase issues. Work Environment 100% on-site Fast‑paced, team‑oriented manufacturing and distribution setting. On-site role with regular interaction with purchasing, receiving, and warehouse teams. Business casual workplace with a focus on collaboration and accuracy.
