Accounts Receivable Specialist
Under 5% turnover HIGHLY stable Humble and Driven Culture High Impact Autonomy Small but Growing Organization This Jobot Job is hosted by: Chelsea Piekarski Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $50,000 - $58,000 per year A bit about us: We are an independently owned distributor and service center for a leading global fluid systems brand, serving industrial process markets across the Gulf region for more than six decades. We supply fluid system products, assemblies, training, and on-site services to customers in oil and gas, refining, chemical, midstream, power, and transportation. Our reputation is built on quality, accuracy, and service, and we are known for delivering on time and standing behind our work. We are a stable, growing organization with a close-knit, long-tenured team and a real commitment to developing our people. Why join us? Stability you can feel: turnover runs under 5 percent, and most openings happen because someone moved up or across, not out. A manager people actually want to work for: the team lead scored near the top of the company in engagement surveys and runs a supportive, collaborative group. Real growth paths: the company promotes from within and cross-trains, so this seat can lead to more. Backed by a quality-driven, financially solid organization with decades in the market and a recognized global brand behind its products. A close-knit team where your work is visible and your problem-solving matters, not a faceless shared-services pool. Established processes and modern systems (SAP, Ariba) in a hands-on, transaction-heavy environment where you will sharpen your skills. Job Details The Accounts Receivable Specialist supports the accounting function by helping ensure timely collection of customer payments, accurate application of incoming payments, and effective follow-up on account issues that affect cash flow and the customer experience. This role works closely with customers, sales, customer service, warehouse, and accounting team members to resolve payment discrepancies, maintain accurate documentation, and support customer account activity in a transaction-heavy environment. Key Responsibilities Collections Perform proactive customer outreach by email, phone, and written communication. Analyze aging reports, prioritize collection efforts, and escalate concerns as appropriate. Apply incoming payments promptly and accurately, including credit card, ACH, wire, check, and cash. Payment Discrepancies Investigate differences between purchase orders, invoices, payments, and customer records. Collaborate with sales, customer service, warehouse, and accounting to resolve issues affecting payment. Maintain a general working knowledge of applicable state and local sales tax requirements and related customer documentation. Credit Monitoring Assist with customer credit monitoring, credit applications, and account documentation. Evaluate customer credit information using credit reports and other available inputs. Correspondence and Documentation Address customer questions or concerns professionally and work toward timely resolution. Prepare outgoing mail and distribute incoming accounting-related mail as needed. Monitor the accounting email inbox and respond to or route requests in a timely manner. Respond to customer requests for credit references, proof of delivery, receipts, certificates of liability insurance, and related documentation. Maintain customer documentation, including tax exemption certificates, certificates of liability insurance, and other account records. Continuous Improvement Support non-conformance, customer feedback, and quality-related processes as needed. Identify opportunities to improve accounts receivable processes, reduce delinquency, strengthen documentation, and support cash flow. Participate in professional development, cross-training, and assigned accounting or company initiatives. Cross-Training Support cross-training in accounts payable invoicing, credit applications, and customer onboarding. Build working knowledge of applicable Quality Management System processes. Qualifications Education: High school diploma or GED required. Associate degree in accounting, business, or a related field preferred. Experience: Two or more years of accounts receivable, collections, or general accounting experience preferred. Proficiency with Excel required. Experience with SAP, Ariba, or other customer/supplier platforms preferred. Skills: Ability to manage multiple priorities in a dynamic team environment and follow through on time-sensitive tasks. Professional written and verbal communication with practical problem-solving ability. Proficiency with common business software such as Word, Excel, Outlook, and PowerPoint. Critical Competencies Customer Focused: passionate about solving customer problems. Quality: strive for excellence in everything we do. Integrity: do the right thing, work hard, and stay committed. Respect: professional and humble in all interactions. Continuous Improvement: always look for ways to make ourselves and the company better. Innovation: be creative and share the big ideas. Physical Requirements Work is performed in a general office environment. Regularly required to sit, stand, walk, talk, hear, and use a computer. Ability to lift up to 25 pounds. Hand and finger dexterity to use a keyboard and perform general office tasks. Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. 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