Paralegal, Trusts & Estates

Department: Business and Transactions About Us: Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. As a Trust and Estates Paralegal, you will play a vital role in managing estates and trusts, working closely under the guidance of a seasoned Business and Transactions lawyer. This hybrid position allows you to shine both in the office and beyond, with a flexible schedule of just three days a week in the Minneapolis office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Trusts and Estates Paralegal within our Private Client Services team, you will: Prepare probate documents and related papers; Identify, gather and arrange valuation of decedent’s assets and perform tasks required to administer estates from probate through final settlement; Maintain financial records for use in fiduciary accounting and tax preparation; Prepare inheritance and estate tax returns, fiduciary accountings, tax projections and liquidity estimates; and Prepare Distribution Schedules, Family Settlement Agreements and related documentation for settlement of estates and trusts What We’re Looking For: Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Required Experience: Previous relevant experience in Trust and Estates; a bachelor’s degree and/or paralegal certificate preferred. Experience with accounting and tax preparation software such as OneSource/Zane, GEMs or ProSystem fx. Proficiency with Outlook, Word and Excel. The salary range for this position is from $80,000– $115,000 which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Docketing & Portfolio Clerk - Patent

Department: Intellectual Property About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. The IP Docketing & Portfolio Clerk plays a critical role in supporting the firm’s patent practice through accurate and timely docket management, assisting with new intakes, and managing the patent annuities portfolio workflow. This position requires initiative, sound judgment, and the ability to work independently with minimal supervision. The docketing clerk contributes to workflow continuity, is a strong team player who communicates proactively, and upholds firm values in all interactions. This position is fully remote. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Docketing & Portfolio Clerk within our IP Patent team, you will: Maintain deadlines in a tracking system to ensure timely follow-ups and responses. Prepare docket reports for attorneys, clients, and the patent group. Save, organize, and maintain electronic files in document management system in accordance with department protocols. Monitor and manage maintenance fee deadlines for large-scale domestic and international patent annuity portfolios. Maintain and update the firm’s electronic docketing system with accurate annuity payment dates, receipts, and official communications. What We’re Looking For: Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail and strong organizational skills to manage multiple priorities are essential, along with the ability to appropriately escalate issues. Professionalism: Candidates should possess a professional demeanor, a positive attitude, and the ability to work well under pressure. Required Experience: A high school diploma or equivalent is required. Candidates should have prior experience in IP docketing, managing annuities portfolios, and be proficient in IP docketing software (e.g., IP Manager), as well as Microsoft Excel, Word, and Outlook. While previous experience in a law firm or legal environment is preferred, it is not mandatory. The targeted salary range for this position is from $65,000 - $75,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Recruiting Coordinator

Department: Human Resources About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. This position will contribute to the overall success of the HR department by working closely with the Business Professional Recruiting team to support daily administrative recruiting tasks. Responsibilities include scheduling interviews, preparing job‑specific recruitment booklets, creating and sending candidate assessments, generating and distributing interview feedback forms, coordinating new‑hire orientations, and scheduling new‑hire check‑in calls and meetings. This position is fully remote. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Recruiting Coordinator within our Recruiting team, you will: Recruiting Operations Utilize Workday Recruiting and other firm applications to support recruiting functions for business professionals. Complete tasks assigned in Workday based on direction from Hiring Managers and Recruiters, including: Scheduling telephone, video, and in‑person interviews and intake meetings across multiple time zones while balancing calendars for Hiring Managers, Recruiters, and interviewers. Creating and sending computerized assessments through assessment software, communicating results to the Recruiter and Hiring Manager, and uploading results to the candidate’s Workday profile. Managing the employee referral process, including sending communications to candidates and referring employees and uploading all correspondence to Workday. Systems & Tracking Update and maintain various systems and spreadsheets, including: Managing the Buddy Survey Log and distributing 30‑day and 60‑day Microsoft Forms surveys to designated buddies. Maintaining the scheduling log in SharePoint, which includes updating the recruitment process checklist, new‑hire orientation meetings, Ballard Buddy volunteers, Buddy surveys, promotions and internal moves, check‑ins, and exit interviews. Pre‑Employment Coordination Initiate and monitor background checks, reference checks, and conflicts surveys. Partner with the conflicts team and background check vendor to ensure timely completion. New Hire Support Coordinate with supervisors and new employees to schedule new‑hire check‑in calls and meetings. Communication & Candidate Support Communicate daily with the recruiting team and Hiring Managers. Respond to candidate inquiries via Workday, telephone, and email. What We’re Looking For: Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Required Education, Experience, and Skills: 2 years of experience in recruiting or related discipline. Equivalent combination of education and experience. Previous experience working in a law firm or legal environment is preferred. Working knowledge of applicant tracking and onboarding systems as well as firm-wide applications (e.g., Workday Recruiting, iManage/FileSite, NetDocs). Experience with SharePoint for team collaboration is a plus. Proficient in Microsoft Office, specifically Outlook, Excel, and Word. Regular and predictable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed. The targeted salary range for this position is from $55,000– $65,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Paralegal, Corporate

Department: Business and Transactions About Us: Ballard Spahr is a national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. We are seeking a corporate paralegal who will support our lawyers in our Business and Transactions Department and provide the highest quality legal assistance to our clients. The ideal candidate should have significant experience in and a strong understanding of (1) corporate law; (2) venture capital transactions and the related securities issuances (and the recording and maintenance of same on industry-standard platforms such as Carta and Pulley); and (iii) mergers and acquisitions transactions. As a paralegal, you will assume responsibility with minimal supervision, and exercise initiative and judgment to make decisions within the scope of your assigned authority. You will have the ability to work individually and as part of a team and practice collaboration with firm personnel across all offices. This position offers a hybrid work schedule. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a corporate paralegal within our Business and Transactions Department you will: Support both our emerging companies and venture capital (ECVC) and mergers and acquisitions practices. Act as liaison with clients and attorneys; respond to client requests for information and/or materials; coordinate with client on case-related documents. Prepare closing documentation, including drafting, organizing, proofreading and assembling documents. Prepare mergers and acquisitions documents, venture capital and other financing documents, general corporate documents, including corporate approvals. Prepare applications to state and federal regulators. Conduct, organize, review and summarize due diligence documents, including preparation of due diligence checklists, coordinating and tracking receipt of due diligence documents and preparation of disclosure schedules and related documents. Prepare closing checklists and track closing related items, and performing post-closing follow-up as needed. Keep a daily time record accurately describing the work performed and the amount of time expended on various matters for accountability and client billing purposes, and maintain accurate records of hours worked for payroll purposes; track monthly hours and productivity. What We’re Looking For: Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving. Proactive self-starter who demonstrates the ability to perform with minimal attorney supervision. Able to anticipate problems and issues, and exercise independent judgment to make sound, justifiable decisions, and take action in solving problems while knowing when and to whom to escalate issues. Communication: Strong verbal and written communication abilities along with research, organizational and interpersonal skills. Able to effectively work in a multi-office, culturally and educationally diverse environment. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Interpersonal: Show genuine sensitivity to the needs and capabilities of others. Treat others with respect, professionalism, and consideration. Handle sensitive or difficult issues with confidence and professionalism. Required Experience: Minimum of five years paralegal experience, including work as a corporate paralegal working with ECVC clients, required. Four-year college degree and paralegal certificate preferred. Must have experience with industry-leading cap table management platforms, including Carta, and intermediate-level skills working with Microsoft Office applications, document management systems, and time-keeping software. Must be able to work overtime as needed. The salary range for this position is from $80,000 – $130,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, and qualifications. For eligible employees, Ballard Spahr offers medical, dental, vision, and life insurance, health savings accounts, flexible spending accounts, short and long-term disability, a 401(k)-retirement savings plan, paid time off, sick leave, paid holidays and an employee assistance program. A detailed summary of available benefits can be found here on our Careers website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Paralegal, Litigation

Department: Litigation About Us: Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. The selected individual will handle large caseloads, prepare drafts of legal and other documents and correspondence for attorney review; compile, analyze and summarize information; and coordinate efforts between attorneys, clients, outside legal counsel, opposing legal counsel, other parties, and outside vendors. The position may be resident in the Seattle or Portland office with the ability to travel to the other office as projects require. This position is hybrid and offers a work schedule of 3 days a week in the office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a paralegal in our Litigation department your responsibilities will include but are not limited to: Managing large and complex caseloads, including class action matters. Case organization and discovery. Fact gathering and research. Drafting legal documents and preparing correspondence for attorney review. Court document preparation and filing (electronic and paper) in all State and Federal Courts. Assisting with all phases of trial, arbitration, hearing, and depositions. Compiling, analyzing, and summarizing information. Coordinating efforts with attorneys, clients, outside counsel, opposing counsel, other parties, and vendors. What We’re Looking For: Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Technical Skills: Proficiency with MS Word, Excel, Adobe PDF and other data entry applications and programs. Experience with Relativity a plus. Required Experience: A bachelor's degree and/or paralegal certificate and a minimum of 7 years of law firm experience as a litigation paralegal. Experience handling class action litigation is highly desirable. Deep knowledge of state and federal court rules, procedures, and electronic filing requirements. Proficiency in document management software (NetDocs), Microsoft Word, Outlook, Excel, Adobe PDF. Strong experience with electronic discovery platforms (Relativity) and docketing software (Court Alert) is highly desirable. The salary range for this position is from $115,000 to $125,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the Firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Manager of Transactional Paraprofessional Support

Department: Practice Administration About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. An exciting opportunity exists for an experienced paralegal manager to join our nationally renowned transactional practice. The Manager of Transactional Paraprofessional Support will lead the operations of transactional paraprofessionals in our Business and Transactions, Finance, and Real Estate departments. This newly created position will collaborate with Directors of Practice Administration and Department Chairs to establish and maintain quality operations and provide professional development of the transactional support teams. This position is hybrid and can be in our Philadelphia, Baltimore, Minneapolis, Seattle, or Washington, D.C. office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As the Manager of Transactional Paraprofessional Support within our Practice Administration team, you will: Identify staffing needs, manage paraprofessionals’ performance, conduct performance evaluations, and assist with budgeting and resource planning. Manage workflow to optimize efficiency and quality of work. Develop training plans and cross-train paraprofessionals. Assist in establishing and implementing strategic initiatives. Manage large-scale projects. What We’re Looking For: Client Service : Anticipate and actively respond to the needs of attorneys, practice management administrators, and paraprofessionals. Communication: Exceptional verbal and written communication abilities. Judgment and Problem-Solving: Strategic thinking, with careful attention to detail to anticipate and resolve problems. Required Experience: A minimum of 10 years’ experience in paraprofessional services. Prior experience supervising paralegals in a law firm environment required; prior experience supervising transactional paraprofessionals preferred. Some travel is required. The targeted salary range for this position is from $175,000 – $195,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Practice Management Administrator

Department: Practice Administration About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. The Practice Management Administrator (PMA) supports the Real Estate department’s Director of Practice Management (DPM) and Department Chair (DC) with the daily business operations of the department and its practice groups across all the firm’s offices. Responsibilities include personnel matter management; new matter approval and management; policy enforcement; revenue collection; budgeting and expense management; integration; and implementation of core training programs. This hybrid position offers a work schedule of 3 days a week in the office if you are located near Philadelphia, Baltimore, Washington, D.C., Salt Lake City or Minneapolis. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Practice Management Administrator within our real estate team, you will: Oversee the assembly and dissemination of monthly metrics to track productivity of lawyers and practice groups, including the management of changes to automated reporting processes WITH Accounting and HR; provides monthly analysis to DPM and DC. Serve as contributing member of the second and fourth quarter collection campaigns. Manage new matter intake, including compliance with firm policies and conferring with the DPM and DC, as necessary. Provide ad hoc financial analyses to the DPM and DC. Train administrative staff on department procedures related to expense management and financial reporting metrics. What We’re Looking For: Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Required Education, Experience and Skills Bachelor’s degree and 5 years’ work experience in a law firm operations or related business roles. Proficiency in Microsoft Office, particularly Excel and PowerPoint, experience with Document Management a plus. Judgment and discretion, and ability to maintain confidence. Facility with technology and process management. Demonstrated organizational skills, strong verbal and writing skills, strong interpersonal skills, and strong problem-solving skills and creativity. Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed. The targeted salary range for this position is from $80,000 – $100,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Trademark Docket Manager

Department: Practice Administration About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. Incumbents in this position manage the firm’s trademark docket and support its trademark attorneys and trademark paralegals, both individually and as part of a team. They shall possess a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all employees. T his position is remote if located in a state with a Ballard presence. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Trademark Docket Manager within the intellectual property department, you will: Manage the firm’s trademark and copyright docket to ensure prompt and correct docketing of deadlines for domestic and international trademark and copyright matters; supervise docketing team in their work to achieve that goal Update and maintain an operating and user manual and guides for the firm’s trademark and copyright docketing activities Interface with Department Chair, Practice Group Leader, paralegals, and attorneys in the group to respond to requests for information and to deliver top-notch client service Coordinate with Director of Practice Management to ensure that Firm’s trademark and copyright docketing database is maintained, checked for data quality, and upgraded as necessary Create docket reports upon request by attorneys and other firm personnel Ensure that all docketing guidelines and requirements are following Firm’s standards and best practices Monitor and maintain reports for statistical analysis Manage intake of transferred files and entry into docket Establish standards for processing and forwarding of docketed items to ensure docketing policies and procedures are implemented by department personnel Train, mentor, develop and evaluate trademark and copyright docketing staff Conduct annual performance evaluations; provide performance management counseling for IP Docket Staff What We’re Looking For: Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Required Education, Experience, and Skills: Comprehensive U.S. and international trademark and copyright docketing experience, including knowledge of and experience with resources such as ANAQUA, TESS, and other International IP law databases; experience in docketing conversion is strongly preferred Previous experience working in a law firm or legal environment; supervisory experience required Experience with strategic planning, project implementation and training development Stellar quality control skills Ability to work beyond the standard scheduled hours, as needed Able to multitask without loss of efficiency or accuracy Demonstrated technology skills including software applications Ability to exercise independent judgement, reason logically and make sound decisions Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed The targeted salary range for this position is from $120,000 – $130,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

IT Support Specialist

Department: Information Technology About Us: Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. Our IT Support Specialists are responsible for the daily support and maintenance of Ballard Spahr office-based technology, including all conference room, collaboration room and desktop-based communication technologies. The selected individual will provide support for desktop and laptop computers, mobile technologies, as well as supporting voice and video-based application connectivity. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As an IT Support Specialist within our Information Technology team your responsibilities include, but are not limited to: Manage and support conference room technology that is deployed firm-wide. Manage, maintain and support all office-based technology including, but not limited to, desktop-based hardware, mobile devices (Android, Apple) printer and copiers. Maintain accurate and up to date records detailing all inventory of assigned hardware equipment in the Phoenix office. Identify incident specific information for each request for support. Coordinate with the Director of Office Administration daily, to ensure Information Technology-related needs within the office are addressed or escalated appropriately. This includes moves, adds, changes and other tasks. Investigate user issues, involving other organizational groups as needed, and work to timely resolution. Ensuring customer satisfaction. Resolve, escalate, document and follow-up on user-related outages and incident. What We’re Looking For: Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently without loss of efficiency or accuracy. Independent Judgement: Exercise independent judgement to identify solutions to challenges as they arise and make sound decisions. Required Experience: High School Diploma/GED required. Bachelor’s degree in a technology-related field of study preferred or a combination of education and related experience. 3 years of relevant experience and a thorough understanding of desktop and mobile computer hardware and network technologies. Demonstrated technology skills including software applications. Previous experience working in a law firm or professional services environment. Must be able to work beyond the standard scheduled hours, as needed. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. The targeted salary range for this position is from $65,000 – $80,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Legal Administrative Assistant, Litigation

Department: Litigation About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. An exciting opportunity exists for an individual to support attorneys in our Atlanta Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 3 days a week in the office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Legal Administration Assistant within our Litigation team, you will: Prepare documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents, as well as e-filing in various state and federal courts, both trial and appellate. Maintain attorney calendars and schedule meetings and appointments. Coordinate new client intake and maintain client contact information. Perform file maintenance utilizing the firm's electronic records management system. Coordinate travel arrangements and expense reimbursements. What We’re Looking For: Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Teamwork: The ability to work co-operatively in a team environment to meet deadlines. Required Experience: This position requires a minimum of 2 years of legal administrative assistant experience and a high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience with e-filing, document management, and time and billing systems a plus. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Business Development Manager, Finance

Department: Marketing/Communications About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. A great opportunity is available for a dynamic business development professional to join Ballard Spahr as the Business Development Manager supporting our Finance Department. In this role, you’ll partner closely with Finance leadership, practice group leaders, attorneys, and our Marketing team to drive new business and strengthen client relationships. We’re looking for someone who brings strategic insight, sound judgment, and a collaborative spirit to lead key initiatives and contribute to firm‑wide and industry‑focused projects. The BDM will be an important part of our Business Development and Marketing team and will be required to work closely with the Finance department leadership, practice group leaders, industry teams, Marketing department leadership, attorneys, and other marketing team members to support the development of new business and to strengthen existing client relationships. The BDM is responsible for developing and implementing business development plans, as well as identifying opportunities for current and potential clients. In addition, the BDM will be integral in building brand awareness for the firm, aligning those efforts with broader firm and department goals. Successful team members must be resilient, focused, creative, and demonstrate a collaborative and consultative working style. This hybrid position offers a work schedule of 3 days a week in the Philadelphia, Seattle, Portland, DC, Baltimore, NY or Atlanta offices. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Business Development Manager within our finance team, you will: Work with Department Chairs and Practice Group Leaders, to create and implement strategic business development plans and promote the firm’s services while understanding, addressing, and aligning our efforts with targets and clients’ objectives. Develop and maintain a rolling pipeline, which tracks targets, opportunities, and progress updates to help attorneys achieve goals Provide business development coaching in group and one-on-one settings and supports lawyers in the development of their individual attorney business development plans. Manage and drive follow-up on assigned business development initiatives and coordinate business development efforts across practices and industries. Assist with the development and management of practice group budgets, including providing insight into the return on investment of expenditures. Gather and provide intelligence on emerging market and industry trends to provide attorneys with an understanding of the competitive landscape and to position the firm for increased effectiveness in winning new business. Manage the compilation, development and maintenance of relevant database contacts/mailing lists. What We’re Looking For: Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Required Education, Experience and Skills: A bachelor’s degree with a minimum of five years’ experience in legal marketing required. Prior law firm experience required. Prior experience supporting similar groups mentioned in the position summary strongly preferred. Excellent writing, editing, communication (oral and written). Strong project management, interpersonal, and analytical skills. Strong computer proficiency a must (including knowledge of CRMs and marketing databases). Significant business knowledge and experience; and an intense client service attitude. The ability to handle multiple projects and deadlines, combined with a strong work ethic and a team player attitude are indispensable. Some travel may be required. Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed. The targeted salary range for this position is from $140,000 – $160,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

Paralegal (Employee Benefits and Executive Compensation)

Department: Business and Transactions About Us: Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. We are seeking an experienced paralegal for our Employee Benefits and Executive Compensation (EBEC) practice group. Primary work will be in support of all forms of retirement plans, including but not limited to defined benefit pension, 401(k), 403(b), profit sharing, and employee stock ownership (ESOP) plans. This position is hybrid and offers a work schedule of 3 days a week in the office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Paralegal within our EBEC practice group, your responsibilities include but are not limited to: Draft and review plan documents and amendments Draft and review participant communications, including Summary Plan Descriptions Research and summarize applicable law File Determination Letters and correction program filings with the IRS and the U.S. Department of Labor Respond to client inquiries on plan operation and compliance matters Assist with other matters as necessary What We’re Looking For: Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Interpersonal Skills: Collaborates with lawyers and business professionals to achieve common goals. Required Experience: Position requires a minimum of seven years of experience with retirement plans; individuals with significantly more relevant experience are strongly encouraged to apply. A college degree or paralegal certification is needed, though we will consider significant relevant work experience as a possible substitute. A high degree of proficiency in standard computer applications, including but not limited to Adobe and Microsoft Outlook, Word, Excel, and PowerPoint, is required. This position requires the ability to work with minimal supervision, exercise initiative and judgment, make decisions within the scope of assigned authority, and work well individually and as part of a team. The individual in this role will work closely with lawyers in the EBEC practice group and with lawyers and business professionals throughout the firm and will be an integral member of the team. Attention to detail is critical. Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate. The salary range for this position is from $85,000 - $130,000, depending upon experience and location. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.